Challenges Faced by MEP BIM Managers in Completing COBie at Handover Stage

Challenges Faced by MEP BIM Managers in Completing COBie at Handover Stage


The Construction Operations Building Information Exchange (COBie) is a standardised format for the exchange of asset data during the handover process. COBie ensures that essential information such as equipment details, warranties, and maintenance schedules are accessible and consistent, enabling more effective facility management. As an MEP BIM manager, completing COBie at the handover stage can be a complex and challenging task, particularly when it comes to gathering final data from various sources. In this blog post, we will explore the difficulties MEP BIM managers face in completing COBie and offer strategies for overcoming these challenges.

1. Inconsistencies in Data Collection

One of the primary challenges in completing COBie at handover is gathering consistent data from different sources, including design teams, contractors, and suppliers. This may result in:

  • Inaccurate or incomplete information, leading to discrepancies in the COBie data set.
  • Lack of standardisation in data formats, making it difficult to consolidate and organise information.
  • Delays in data collection due to poor communication or coordination among project stakeholders.

2. Managing Large Volumes of Data

An MEP BIM manager may need to collect, manage, and validate a vast amount of asset data for COBie, which can be overwhelming and time-consuming. Challenges include:

  • Ensuring that all relevant assets are identified and captured in the COBie data set.
  • Verifying the accuracy and completeness of data, particularly when dealing with large and complex MEP systems.
  • Keeping track of updates and changes to asset information during the project lifecycle.

3. Gathering Final Data Elements

Collecting final data elements, such as serial numbers, barcodes, warranties, contact data, and dates, can be particularly challenging due to the following reasons:

  • Information may be scattered across various sources, such as design documents, product data sheets, and commissioning records.
  • Some data elements may only become available late in the project, requiring close coordination with contractors and suppliers.
  • The need to verify the accuracy and validity of information, such as warranty terms or contact details, can add additional complexity to the process.

4. Ensuring Compliance with COBie Requirements

Adhering to COBie requirements and standards can be a significant challenge, particularly when dealing with complex MEP systems. Issues may arise from:

  • Lack of clarity or understanding of COBie requirements among project stakeholders, leading to non-compliance or inconsistencies in data.
  • Difficulty in mapping MEP asset data to COBie data fields, particularly for non-standard or custom equipment.
  • Ensuring that the COBie data set is structured and formatted correctly, in accordance with industry standards and best practices.

5. Strategies for Overcoming Challenges

To address these challenges and ensure a smooth handover process, MEP BIM managers can adopt the following strategies:

  • Establish clear guidelines and protocols for data collection and management, ensuring consistency and standardisation across the project.
  • Develop a comprehensive asset register, identifying all relevant assets and their associated data requirements.
  • Foster close collaboration and communication with project stakeholders, ensuring that all parties understand their roles and respon­sibi­lities in the COBie process.
  • Leverage BIM tools and technologies to streamline data collection, validation, and management.
  • Implement a robust quality control process to verify the accuracy, completeness, and compliance of the COBie data set.


Completing COBie at the handover stage can be a complex and challenging task for MEP BIM managers, particularly when it comes to gathering final data elements from various sources. By implementing effective strategies and leveraging BIM tools and technologies, MEP BIM managers can overcome these challenges and ensure a successful handover process, ultimately contributing to more

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